I am trying to put together an email archive, but have run into a couple of problems. This question is about filtering; I have also posted another question about permissions. I would really appreciate it if anyone can answer either of these; but because there may be interaction between them, I would super appreciate it if anyone can look at both of them.
We are a small group, team members each receive many emails. I want to put together an archive of key emails that everyone has access to.
My current thinking is to set up a new email account, say Archive@gmail.com. Team members would forward key emails to this account, where everyone could read them.
Emails in the archive should be sorted by project. So I could use Gmail’s ‘plus addressing’; so if there is a Red Project and a Blue Project, team members would forward emails to Archive+Red@gmail.com or Archive+Blue@gmail.com. Filters on the account would put these into the appropriate folder. However, team members frequently start new projects, say a Green Project. When they forward key emails to Archive+Green@gmail.com I would like them to be sorted appropriately, even though there is no filter previously set up for Project Green. Is it possible to create these filters automatically based on the ‘plus addressing’? Or something similar?
It is not feasible to ask team members to set up filters when the start a new project, as some of the team are not sufficiently technically savvy or interested.
It doesn’t have to be gmail, I would be happy to use a different email provider if it provides the functionality that I need. I may even consider a paid service so long as it was very moderately priced, as we don’t have a budget for this.
Many thanks.